Council

Barbara Lustgarten-Evoy. THAT the Council of the Township of Centre Wellington adopt the Shareholder Direction as outlined in the Resolution of the Shareholder of Centre Wellington Energy Inc.

Page 2 of 17 Council Minutes June 26, 2023 Adams. THAT Council of the Township of Centre Wellington receive the 2022 Annual Report and Approved Audited Financial Statements for Centre Wellington Hydro, Centre Wellington Energy Innovations and Centre Wellington Energy Inc for information.

Craddock. THAT the Council of the Township of Centre Wellington approve the December 31, 2022 audited draft consolidated financial statements as presented by KPMG LLP Chartered Professional Accountants.

Kimberley Jefferson. THAT the Council of the Township of Centre Wellington receive report COR2023-51 dated June 26, 2023 as information. AND THAT the following direction be provided to staff in the preparation of the 2024 Draft Budget to maintain a 2024 tax rate increase equal to or less than 6.0%, including recommendations to achieve 4.5%

Page 4 of 17 Council Minutes June 26, 2023 Adams. THAT the Council of the Township of Centre Wellington directs staff to instate an increase equivalent to a 2% increase in taxation during the 2024 Draft Budget process to generate the required funds to mitigate the funding gap within specific asset types identified in the Township's 2022 Asset Management Plan.

Barbara Lustgarten-Evoy. THAT the Council of the Township of Centre Wellington directs staff to instate an increase equivalent to a 1% increase in taxation during the 2024 Draft Budget process to generate the funds required to ensure sufficient Termite Management program funding.

Lustgarten-Evoy. THAT the Council of the Township of Centre Wellington directs staff to assume 2024 assessment growth equal to 2.5%, to be used to fund budget increases considered to be growth in nature, with assessment growth figures to be updated in November, when received.

Barbara Lustgarten-Evoy. THAT the Council of the Township of Centre Wellington directs staff to increase fees and charges for 2024 by 6.0% other than where pressure on rates indicates an alternate rate change.

MacDonald. THAT the Council of the Township of Centre Wellington directs staff to maintain a 3-year funding average of approximately $1,900,000 in growth related capital projects to be funded by development charges within the Draft Ten Year Capital Forecast.

Lustgarten-Evoy. Page 5 of 17 Council Minutes June 26, 2023 THAT the Council of the Township of Centre Wellington directs staff to allocate the following funding to the Draft Capital Budget:  $7,910,800 in combined General Capital Reserve, Canada Community-Building Fund (CCBF), OLG Funds, and Ontario Community Infrastructure Fund (OCIF).  An increase in funding to the tax supported Equipment, Vehicle, and Facility Replacement Reserves to support budgetary needs.

Kimberley Jefferson. THAT the Council of the Township of Centre Wellington approves the proposed 2024 Budget Schedule.

Adams. THAT the Council of the Township of Centre Wellington approves the issuance of a demolition permit to demolish the single detached dwelling located at 6417 Fifth Line, former Township of West Garafraxa.

Bronwynne Wilton. Page 6 of 17 Council Minutes June 26, 2023 THAT the Council of the Township of Centre Wellington receive report PLN2023-39 for information.

Jennifer Adams. THAT the Council of the Township of Centre Wellington approves application RZ02/22 for a zoning amendment and gives three readings to the necessary by-law. (175-183 Geddes Street, Elora)

MacDonald. THAT the Council of the Township of Centre Wellington, in accordance with Section 7.7(a) of Procedure By-law 2021-31, having reached the 3 hour maximum for a Council meeting, extend the meeting curfew by an hour to 5pm.

Jennifer Adams. THAT the Council of the Township of Centre Wellington approves application RZ05/21 for a zoning amendment and gives three readings to the necessary by-law (350 St. Andrew St. W., Fergus).

MacDonald. THAT the Council of the Township of Centre Wellington authorize the Mayor and Clerk to enter into an agreement with the County of Wellington to provide weekly waste collection in the Fergus and Elora downtown areas as outlined in report CS2023-19 dated June 26, 2023.

MacDonald. THAT the Council of the Township of Centre Wellington approves a net Page 8 of 17 Council Minutes June 26, 2023 requested top up of $140,400, sourced from the Dedicated Capital Levy Reserve, for the ongoing rehabilitation of Bridge 3N to address a construction safety issue, as outlined in Report No. IS2023-15.

MacDonald. THAT the Council of the Township of Centre Wellington appoint the following individuals as both Livestock Investigators and Fence-Viewers:  Braden Carberry  Warren Ziegler  Mark Heyward

Kimberley Jefferson. THAT the Council of the Township of Centre Wellington authorizes the Mayor and Clerk to execute By-law 6000-23, being a by-law to regulate the parking or stopping of vehicles on highways, public parking lots and private property with the Township of Centre Wellington.

Bronwynne Wilton. Page 9 of 17 Council Minutes June 26, 2023 THAT the Council of the Township of Centre Wellington approves the request from Susan Benham for an exemption to By-law 5001-05, the Noise By-law for the Township of Centre Wellington, to permit the amplification of music at 53 Wilson Crescent, Elora on Saturday July 22, 2023 between 11:00pm and 1:00am for a wedding reception.

MacDonald. THAT the Council of the Township of Centre Wellington authorize the Mayor and Clerk to sign the Use of Township Grounds Agreement with the Community Garden Network.

Kimberley Jefferson. THAT the Council of the Township of Centre Wellington award Request For Tender #26-23 regarding the Reconstruction of Moir Street, Elora, to James Thoume Construction Ltd. at a contract price of $518,626.80, including contingency and excluding HST. AND THAT project funding be updated as shown in report COR2023-66 dated 26 June 2023.

Denis Craddock. THAT the Council of the Township of Centre Wellington award Request for Proposal (RFP) #30-23 regarding the development of a Municipal Parking Strategy to R.J. Burnside and Associates Ltd, at an upset limit of $82,821.57 excluding HST.

Kimberley Jefferson. THAT the Council of the Township of Centre Wellington authorize staff to engage the services of impartial external resources for the purposes of providing subject matter expertise in support of the negotiated Request for Proposal (nRFP) for Termite Management. AND FURTHER THAT the Council of the Township of Centre Wellington authorize the payment of a honorarium of $5,000 per external resource to an upset limit of $10,000 in support of the nRFP award.

Craddock. THAT the Council of the Township of Centre Wellington authorize the Mayor and Clerk to execute a By-law to Abandon a portion of the Black Page 11 of 17 Council Minutes June 26, 2023 Drainage Works as outlined in Report COR2023-65 dated June 29, 2023.

Craddock. THAT the Council of the Township of Centre Wellington authorize the Mayor and Clerk to enter into an agreement between the Township and Lora McFadden (Postmaster) relating to the lease of a portion of 8460 Wellington Road 19, Belwood, for the operation of a post office for the Belwood area.

Craddock. THAT the Council of the Township of Centre Wellington give three readings to a by-law to require mandatory pre-consultation pursuant to the Planning Act.

Bronwynne Wilton. THAT the Council of the Township of Centre Wellington, in accordance with the procedure by-law 2021-031, resume the meeting at 6:45pm, Page 12 of 17 Council Minutes June 26, 2023 and extend the curfew to 8:00pm

Lustgarten-Evoy. THAT the Council of the Township of Centre Wellington adopt the Terms of Reference for the Economic Prosperity and Growth Advisory Committee and the Healthy Communities Advisory Committee as amended to include “five (5) representatives with an interest or expertise in business, healthy growth and/or housing to the Terms of Reference for the Economic Prosperity and Growth Advisory Committee; AND THAT Council approves an amendment to the Terms of Reference for the Diversity, Equity and Inclusion Advisory Committee to appoint 2 members of Council; AND THAT Council appoints the Council representatives to the advisory committees as follows:  Economic Prosperity & Growth Advisory Committee - Councillors Jefferson and MacDonald, Mayor exofficio  Healthy Communities - Councillors Adams and Wilton, Mayor exofficio  Heritage Centre Wellington - Mayor Watters  Diversity, Equity & Inclusion Advisory Committee - Councillors Lustgarten-Evoy and Craddock, Mayor exofficio

MacDonald. THAT the Council of the Township of Centre Wellington endorse the option to have the Centre Wellington Community Sportsplex Page 13 of 17 Council Minutes June 26, 2023 (Sportsplex) concession booth operate as a vendor-run facility, and direct staff to negotiate with the respondent of the Expression of Interest (EOI) to define scope of a proposed agreement; AND THAT staff report back to Council to approve entry into an agreement with the selected vendor and agreement details at a future date.

MacDonald. THAT the Council of the Township of Centre Wellington authorize the Mayor and Clerk to sign a Commercial Access Agreement between Elora Rapids and the Township of Centre Wellington for use of Township property at Blair Park and the Elora Community Centre property, for the operations of Elora Rapids described in report CS2023- 17, dated June 26, 2023, and in the Agreement attached.

Lisa MacDonald. THAT the Council of the Township of Centre Wellington approves the funding for a permanent full-time Supervisor of Wastewater Services as outlined in Report No. IS2023-14.

MacDonald. THAT By-laws 2023-45 and 2023-46 be read a first, second and third time and passed, signed by the Mayor and Clerk and the Corporate Seal affixed.

MacDonald. THAT By-laws 2023-47 through 2023-52 and 6000-23 be read a first, second and third time and passed, signed by the Mayor and Clerk and the Corporate Seal affixed.

Bronwynne Wilton. Page 16 of 17 Council Minutes June 26, 2023 THAT the Council of the Township of Centre Wellington recognizes the need for a balanced approach towards management of short term accommodation rentals within the municipality, and directs staff to explore best practices in other municipalities and report back to Council with recommendations for Centre Wellington to be able to have a program in place by May 1st, 2024.

Bronwynne Wilton. THAT By-law 2023-53 to Confirm the Proceedings of Council at its meeting held June 26, 2023 be introduced a first, second and third time and passed in open Council.