Council

Dunsmore. THAT the Council of the Township of Centre Wellington approve items 2 through 7 of the Report from the Committee of the Whole dated February 16, 2021 as follows: Page 2 of 15 Council Minutes February 22, 2021 2. THAT the Council of the Township of Centre Wellington receive as information the following 2020 Water and Wastewater Annual Reports: • Township of Centre Wellington - Drinking Water System Annual Report; • Township of Centre Wellington - Drinking Water System Summary Report; • Elora Wastewater Treatment Plant - Annual Performance Report; • Fergus Wastewater Treatment Plant - Annual Performance Report; and • Township of Centre Wellington - Risk Management Official and Municipal Annual Report. 3. THAT the Council of the Township of Centre Wellington authorize the Mayor and Municipal Clerk to execute a new by-law to regulate sewer use of the Township wastewater systems and to repeal By-law 2849 Sewer Use Fergus and By-law 3000-90 Sewer Use Elora. 4. THAT the Council of the Township of Centre Wellington approve the grant allocations as follows: Community Resource Centre - $3000 Elora Environment Centre - $3580 Grand Celtic Pipe Band - $5000 Metz Pumpkinfest - $500 Children’s Foundation - $5000 Wellington Pregnancy Centre - $1000 AND THAT Council consider the funding requests from the Elora Centre for the Arts in the amount of $5000 and the Fergus Scottish Festival, in the amount of $5000, ineligible in accordance with Section 1.3 of the grant application policy;

MacRae. THAT the Council of the Township of Centre Wellington defer a decision on the position of the Deputy Mayor pending an investigation by the Integrity Commissioner into determine whether Councillor VanLeeuwen violated the Council Code of Conduct or any other legislation.

McElwain. THAT Council of the Township of Centre of Wellington remove Councillor VanLeeuwen as Deputy Mayor; AND THAT the Integrity Commissioner be requested to initiate an investigation on whether Councillor VanLeeuwen breached Council’s Code of Conduct or the Municipal Conflict of Interest Act.

McElwain. THAT Council conduct an election to appoint a Deputy Mayor for the remainder of the Term of Council.

THAT the Council of the Township of Centre Wellington appoint Councillor Neil Dunmore to the position Deputy Mayor for the remainder of the Term of Council;

MacRae. THAT the Council of the Township of Centre Wellington approve application RZ02/20 and the appropriate zoning by-law amendment be given three readings.

Foster. Page 7 of 15 Council Minutes February 22, 2021 THAT the Council of the Township of Centre Wellington hereby resolves that it has no objection to the proposed telecommunication tower by Xplornet Communications at 6337 Eighth Line, former Township of Pilkington; and, THAT the Managing Director of Planning and Development be authorized to provide a municipal concurrence letter.

Dunsmore. THAT the Council of the Township of Centre Wellington authorize the Mayor and Clerk to execute the following two temporary access agreements between the Corporation of the Township of Centre Wellington and: 1. The Owners of the property located at 968 St. David Street North, Fergus; and, 2. The Owners of the property located at 10 Sideroad 18, Fergus. AND THAT the Council of the Township of Centre Wellington authorize the Mayor and Clerk to execute the easement agreement between the Corporation of the Township of Centre Wellington and the owner of the property located at 11 Sideroad 18, Fergus.

Dunsmore. THAT the Council of the Township of Centre Wellington direct staff to proceed with public consultation for conceptual design options for the St. David Street North reconstruction project, as outlined in Report No. IS2021-04 dated February 22, 2021.

MacRae. THAT the Council of the Township of Centre Wellington appoint Christine de Nottebeck to fill a vacancy on Heritage Centre Wellington.

Foster. THAT the Council of the Township of Centre Wellington appoint Denis Craddock to the Economic Development Task Force; AND THAT the revised Terms of Reference be amended as attached to Report COR2021-08, dated February 22, 2021.

Dunsmore. THAT the Council of the Township of Centre Wellington appoint Michael Trussell to the Healthy Growth Advisory Committee.

Dunsmore. THAT the Council of the Township of Centre Wellington award Request For Proposal #41-20: Engineering Services - Structure 24-WG to Triton Engineering Services Limited at a total upset limit of $278,845.00, excluding HST.

Dunsmore. THAT By-laws 2021-05 through 2021-09 be read a first, second and third time and passed, signed by the Mayor and Clerk and the Corporate Seal affixed.

Foster. THAT the following be added to the end of the proposed main motion: AND FURTHER THAT the purpose of the new Procedure By-law is to provide open, transparent, accountable, effective and efficient procedures for the calling, place and proceeding of meetings of Council and Committee of the Township of Centre Wellington; AND FURTHER THAT the minimum requirements of the subject matter expert consultant shall be being licensed to practice in the Province of Ontario and having subject matter expertise with respect of the Municipal Act, Planning Act and Accountability and Transparency Act; Page 13 of 15 Council Minutes February 22, 2021 AND FURTHER THAT the statement of work include the requirement that the successful subject matter expert consultant shall engage the service of the Integrity Commissioner regarding any issue relating to the Code of Conduct of Member of Council and shall abide by the advice of the Integrity Commissioner with respect thereto; AND FURTHER THAT prior to the release of an solicitation for the procurement of the services of a subject matter expert consultant, the CAO is directed to bring to Council for approval the following: the recommended method of procurement of services of the subject matter expert consultant, the project executive summary, the project Terms of Reference/Scope including deliverables, a budgetary estimate of the total cost of the services of the subject matter expert consultants; AND FURTHER THAT the Integrity Commissioner shall

Dunsmore. WHEREAS Section 238(2) of the Municipal Act requires every municipality to pass a Procedure By-law to govern the calling, place and proceeding of meetings; AND WHEREAS the Council of the Township of Centre Wellington deems it necessary to review and update its current Procedure By-law; AND WHEREAS Council at their meeting held November 30, 2020, did not support a recommendation from the Ad Hoc Committee to host a public meeting and workshop with a procedural expert and deferred consideration of the Procedure By-law until February 2021; THEREFORE, BE IT RESOLVED THAT the COUNCIL of the Township of Centre Wellington reconsider the recommendation of the Ad Hoc Procedure By-law Committee to host a workshop and public meeting with a subject matter expert on the development of a Procedure By-law; Page 14 of 15 Council Minutes February 22, 2021 AND direct staff to prepare a public engagement process, including the retention of a subject matter expert to educate Members of Council and the public and to address concerns regarding the content and wording of the proposed draft Procedure By-law and comments submitted throughout the process; AND FURTHER THAT two public meetings be held, one before the preparation of the draft, the other to present the draft for review and comment before Council approval; and that both sessions occur at a time convenient for the public to attend; and that the subject matter expert attend and participates in both meetings; AND FURTHER THAT adequat

Kitras. THAT By-law 2021-09 to Confirm the Proceedings of Council at its meeting held February 22, 2021 be introduced a first, second and third time and passed in open Council.